CONTENTS                                                                        

 

1. INTRODUCTION                                                                                                                                             1

 

2. THE BASIC INFORMATION REQUIRED                                                                                                     4

 

                BACKGROUND                                                                                                                                   4

 

                GENERAL POINTS                                                                                                                             4

                                a) Range of Information                                                                                                     4

                                b) Current Practice                                                                                                              5

                                c) Period the Information Relates to                                                                                6

 

                MAIN TYPES OF INFORMATION                                                                                                       7

 

                                a) Production/Operating Hours Required                                                                      7

                                                i) Basic production/operating hours                                                                7

                                                ii) Adjustments to paid hours per shift                                                            8

                                                iii) Variations in the level of cover                                                                     9

                                                iv) Additional cover required                                                                              9

 

                                b) Annual Hours Available per Employee                                                                       10

                                                i) Gross employee hours available                                                                 10

                                                ii) Additional hours                                                                                              11

                                                iii) Planned absence                                                                                          11

                                                iv) Unplanned absence                                                                                      12

                                                v) Common terms and conditions ?                                                                13

 

                                c) Potential, Known or Anticipated Change.                                                                   13

               

                 TWO CHECKLISTS                                                                                                                            14

 

 

3. THE BASIC ARITHMETIC                                                                                                                              17

 

                BACKGROUND                                                                                                                                   17

 

                ILLUSTRATIVE BASIC INFORMATION                                                                                            17

 

                                a) Production/Operating Hours Required                                                                      17

 

                                b) Employee Hours Available                                                                                           19

 

                                c) Potential, Known or Anticipated Change                                                                    20

 

                                d) The Relevant Time Period.                                                                                           21

 

 

 

                   ILLUSTRATIVE BASIC ARITHMETIC                                                                                            21

 

                                a) Total Production Hours Required                                                                               21

 

                                b) Employee Hours Available                                                                                           23

 

                                c) The Number of Teams Used                                                                                       24

                                                i) Predetermined                                                                                                 24

                                                ii) Rule of thumb calculations                                                                           24

                                                iii) Whole number used                                                                                     26

 

                                d) Production Hours Required per Team/Employee                                                   26

 

                                e) Surplus/Deficit of Employee Hours Available                                                           29

 

                                f) Potential, Known or Anticipated Change                                                                     31

                                                i) Introduction Of Unpaid Meal Breaks and Overlaps                                   31

                                                                Weekly basis                                                                                        31

                                                                Annual basis                                                                                        32

                                                ii)Reduced Basic Week and Increased Holiday Entitlements                   32

                                                iii) Definition of a Day’s Holiday                                                                        33

                               

                   CONCLUDING COMMENTS                                                                                                          34

 

 

4. THE TRADITIONAL AND ANNUAL HOURS APPROACHES                                                                   35

 

 

                BACKGROUND                                                                                                                                   35

 

MAIN FEATURES                                                                                                                                                 36

 

                                a) Traditional Approach                                                                                                      36

 

                                a) Annual Hours approach                                                                                                38

 

                  METHODS OF ALIGNMENT                                                                                                            41

 

                                a) Traditional Approach                                                                                                      41

                                i) Aligning Gross Hours                                                                                     42

                                                                Contractual Overtime                                                                          42

                                                                Running Light during Time Off in Lieu                                            42

                                                                Voluntary Overtime plus Time Off in Lieu                                       43

                                                                Additional Team Members plus Time Off in Lieu                         44

                                                                Central Pool of Spares plus Time Off in Lieu                                44

                                               

                                                ii) Aligning Net Hours                                                                                         46

                                                                Shutdowns                                                                                           47

                                                                Voluntary Overtime                                                                              48

                                                                Buddy System                                                                                      48

                                                                Additional Team Members                                                                49

                                                                Central Pool of Spares                                                                       50

               

                                b) Annual Hours Approach                                                                                                51

                                                i) Surplus of Employee Hours                                                                          51

                                                                Adjustment to Pay                                                                               52

                                                                No Adjustment to Pay                                                                         52

                                                                Overlaps                                                                                                53

                                                                Additional Rostered Shifts                                                                 53

                                                                Extended Shifts                                                                                    54

                                                                Integrate Other Tasks                                                                         55

                                                                Reserve Pool                                                                                       55

                                                                Cover Pool                                                                                            56

                                                                Change the Basic Parameters                                                         57

                                                                                Reduce the length of the normal basic week                57

                                                                                Increase holiday entitlements                                          57

                                                                                Cut or eliminate shutdowns                                              57

                                                                                Cut or eliminate unpaid meal breaks                             57

                                                                                Decrease the number of teams                                       57

                                                               

                                                ii) Deficit of Employee Hours                                                                            58

                                                                Rostered Contractual Overtime                                                        58

                                                                Pool of Contractual Hours                                                                 59

                                                                Shutdowns                                                                                           59

                                                                Running Light during Time Off in Lieu                                            60

                                                                Voluntary Overtime plus Time Off in Lieu                                       61

                                                                Additional Team members plus time Off in Lieu                          61

                                                                Central Pool of Spares plus Time Off in Lieu                                62

                                                                Floating Holidays                                                                                63

                                                                Change the Basic Parameters                                                         64

                                                                                Increase the length of the normal basic week              64

                                                                                Decrease holiday entitlements                                        64

                                                                                Introduce or extend shutdowns                                        64

                                                                                Introduce or extend unpaid meal breaks                        64

                                                                                Increase the number of teams                                         64

                                                                                Vary the level of cover.                                                        65

 

                 CONCLUDING COMMENTS                                                                                                            65

 

 

5. REVIEW OF THE BASIC PARAMETERS                                                                                                     66

 

                BACKGROUND                                                                                                                                   66

 

                DEGREE OF ROTATION                                                                                                                    66

 

                                a)  Non Rotating                                                                                                                  67

                                                i) Full-time                                                                                                             67

                                                ii) Mixed, Full and Part-time                                                                               67

 

                                b) Partially Rotating                                                                                                             68

                                                i) Full-time                                                                                                             69

                                                ii) Mixed, Full and Part-time                                                                               69

 

                                c) Split Rotation                                                                                                                   70

 

                                d) Fully Rotating                                                                                                                   70

               

                                e) Some General Points                                                                                                    71

                                                i) Advantages                                                                                                       71

                                                ii) Disadvantages                                                                                                71

 

                CHARACTERISTICS                                                                                                                           71

 

                                  a)  Technical Features                                                                                                     71

 

                                                i) Number of Teams Used                                                                                71

 

                                                ii) Length and Number of daily Shifts                                                              74

                                                                i) Equal Length Shifts on Each Day                                                 74

                                                                ii) Irregular Length Shifts within a Day                                            75

                                                                iii) Change in the Number of Shifts by Day in the Week              76

                                                                iv) Change in the Number of shifts by Time of Year                     77

 

                                                iii) Shift Starting And Finishing Times                                                             77

 

                                                iv) Number of Shifts Worked in Succession                                                  78

 

                                                v) Distribution of Rest Days                                                                               80

 

                                                vi) Starting Point of the Rota                                                                              83

 

                                                vii) Length of the Shift Cycle                                                                              84

 

 

                                   b) Speed and Direction of Rotation                                                                              84

 

                                                i) Speed of Rotation within Blocks of Shifts                                                   84

 

                                                ii) Speed of Rotation Across Blocks of Shifts                                                86

 

                                                iii) Direction of Rotation Across Blocks of Shifts                                           87

                                                                i) Rest Periods within Blocks of Shifts                                            87

                                                                ii) Duration of Each Block of Shifts                                                   87

                                                                iii) Rest periods between Blocks of Shifts                                     87

 

 

                                                iv) Number of Rotations within Blocks of Shifts                                            90

 

                                                v) Direction of Rotation within Blocks of Shifts                                              90

                                                                i) Types of Rotation                                                                             90

                                                                                Two Shifts a Day                                                                  90

                                                                                Three Shifts a Day                                                               91

                                                                                Four Shifts a Day                                                                 91

                                                                i) Rest Periods                                                                                     91

                                                                                Rest Periods within Blocks of Shifts                               93

                                                                                Duration of Each Block of Shifts                                       93

                                                                                Rest periods between Blocks of Shifts                           93

 

                CONCLUDING COMMENTS                                                                                                             95

 

 

6. OTHER ISSUES                                                                                                                                              96

 

                PROVISION OF ADDITIONAL COVER                                                                                             96

 

                                a) Extended Shifts                                                                                                               97

                                b) Rest Day Working                                                                                                           98

 

                FLOATING HOLIDAYS                                                                                                                        100

                               

                                a) Surplus of Employee Hours Available                                                                        100

                                b) Deficit of Employee Hours Available                                                                           101

 

                ANNUAL HOURS ROTAS WITH NON-ROSTERED HOLIDAYS                                                 102

 

                ROSTERED HOLIDAYS AND EXTENDED REST PERIODS.                                                     104

 

                                a) Cycle with Extended Rest Periods                                                                              104

                                b) Holiday Rotas.                                                                                                                 105

 

                VARIABLE LEVEL OF ROSTERED COVER                                                                                   106

 

                                a) Increased Cover                                                                                                             107

                                                i) Reserve Weeks                                                                                                107

                                                ii) Integrated Days                                                                                               108

 

                                b) Reduced Cover.                                                                                                              109

 

                BALANCING HOURS WORKED                                                                                                       109

 

                                a) Shutdowns                                                                                                                       110

                                b) Adjustments to the Pattern of Working Time                                                             110

                                c) Christmas Adjustment                                                                                                   111

                                d) Owed Hours Variations                                                                                                 112

 

                BANK/CUSTOMARY HOLIDAY WORKING                                                                                     113

 

                                a) No Adjustment                                                                                                                113

                                b) Consolidated Average Incidence                                                                                113

                                c) Payment as Incurred                                                                                                      114

                                d) Time Off in Lieu                                                                                                               114

                                e) Payment plus Time Off in Lieu                                                                                     114

 

 

                OTHER BALANCING ADJUSTMENTS                                                                                            115

 

                                a) Incidence of Holidays/Extended Rest Periods                                                         115

                                b) Owed Hours/Pay Back Shifts.                                                                                      115

                                c) Incidence of Bank Holiday Working                                                                             115

                                d) Incidence of Starts and finishes.                                                                                 116

 

                CONCLUDING COMMENTS                                                                                                             116

 

 

7. SUMMARY OF THE MAIN STEPS                                                                                                                 117

               

 

 

APPENDIX I.         SUMMARIZED EXAMPLES OF THE BASIC                                                                    121

                                ARITHMETIC

               

 

APPENDIX II.        ILLUSTRATIVE ROTAS                                                                                                      131

 

ROTA SYMBOL KEY                                                                                                                                            140

 

INDEX OF TABLES

 

THREE TEAM ROTAS                                                                                                        

 

                Two (12hr) Shifts a Day

 

                                A              Two day, Single                                                                                                   141

                                B             Four Day, Single                                                                                                  142

                                C             Four Day, ( 2 x 2 )                                                                                                 143

                                D             Six Day, ( 3 x 3 )                                                                                                    144

 

 

FOUR TEAM ROTAS

 

            Three (8hr) Shifts a Day

 

                1              Three Day, Single                                                                                                145

                2              Three Day, (1x1x1)                                                                                              146

                3              Four Day, Single                                                                                                  147

                4              Five Day Single                                                                                                    149

                5              Six Day, Single                                                                                                     151

                6              Six Day, Single, Variant 1                                                                                   153

                7              Six Day, (2x2x2)                                                                                                    155

                8              Seven Day, Single                                                                                               156

                9              Seven Day, Single, Variant 1                                                                             157

                10           Seven Day, Single, Variant 2                                                                             158

                11           Seven Day, (2x2x3)                                                                                              159

                12           Seven Day, (2x2x3), Variant 1                                                                            160

                13           Seven Day, (2x2x3), Variant 2                                                                            161

                14           Seven Day, Mixed                                                                                                162

                15           Nine Day, (3x3x3)                                                                                                163

                16           Twenty-one Day, (7x7x7)                                                                                    164

                17           Mixed, Two and Four Day                                                                                   165

                18           Mixed, Six and Three Day                                                                                   166

 

 

            Two (12hr) Shifts a Day

 

                19           Two Day Single                                                                                                    167

                20           Three Day, Single                                                                                                168

                21           Four Day, Single                                                                                                  169

                22           Four Day, (2x2)                                                                                                     171

                23           Five Day, Single                                                                                                   172

                24           Six Day, Single                                                                                                     174

                25           Six day, (3x3)                                                                                                        176

                26           Seven Day, Single                                                                                               177

                27           Mixed, Two and Three Day                                                                                178

                28           Mixed, Four and five Day                                                                                    179

               

 

FOUR AND A HALF TEAM ROTAS

 

                Three (8hr) Shifts a Day

 

                29           Two Day, Single                                                                                                   180

                30           Three Day, Single                                                                                                181

                31           Three Day, (1x1x1)                                                                                              183

                32           Four Day, Single                                                                                                  184

                33           Four Day, Single, Variant 1                                                                                186

                34           Five Day Single                                                                                                    188

                35           Six Day, Single                                                                                                     191

                36           Six Day, Single, Variant 1                                                                                   193

                37           Six Day, (2x2x2)                                                                                                    195

                38           Six Day, (2x2x2), Variant 1                                                                                  196

                39           Six Day, (2x2x2), Variant 2                                                                                  197

                40           Six Day, (3x3)                                                                                                        198

                41           Seven Day, Single                                                                                               200

                42           Seven Day, Single, Variant 1                                                                             201

                43           Seven Day, (2x2x3)                                                                                              202

                44           Seven Day, (2x2x3), Variant 1                                                                            203

                45           Seven Day, (2x2x3), Variant 2                                                                            204

                46           Twenty-one Day, (7x7x7)                                                                                    205

 

            Two (12hr) Shifts a Day

 

                47           Two Day Single                                                                                                    206

                48           Four Day, Single                                                                                                  207

                49           Four Day, (2x2)                                                                                                     209

                50           Seven Day, Single                                                                                               210

                51           Mixed, Two and Three Day                                                                                211

           

FIVE TEAM ROTAS

 

                Three (8hr) Shifts a Day                                                                                    

 

                52           Three Day, Single                                                                                                212

                53           Three Day, Single, Variant 1                                                                              214

                54           Three Day, (1x1x1)                                                                                              215

                55           Three Day, (1x1x1), Variant 1                                                                            216

                56           Four Day, Single                                                                                                  217

                57           Four Day, Single, Variant 1                                                                                219

                58           Five Day Single                                                                                                    221

                59           Six Day, Single                                                                                                     223

                60           Six Day, (2x2x2)                                                                                                    225

                61           Six Day, (2x2x2), Variant 1                                                                                  226

                62           Six Day, (2x2x2), Variant 2                                                                                  227

                63           Six Day, (2x2x2), Variant 3                                                                                  228

                64           Seven Day, Single`                                                                                              229

                65           Seven Day, Single, Variant 1                                                                             230

                66           Seven Day, Single, Variant 2                                                                             231

                67           Seven Day, Single, Variant 3                                                                             232

                68           Seven Day, Single, Variant 4                                                                             233

                69           Seven Day, Single, Variant 5                                                                             234

                70           Seven Day, (2x2x3)                                                                                              235

                71           Seven Day, (2x2x3), Variant 1                                                                            236

                72           Seven Day, (2x2x3), Variant 2                                                                            237

                73           Seven Day, (2x2x3), Variant 3                                                                            238

                74           Seven Day, (2x2x3), Variant 4                                                                            239

                75           Seven Day, Mixed                                                                                                240

                76           Nine Day, (3x3x3)                                                                                                241

                77           Twenty-one Day, (7x7x7)                                                                                    242

                78           Mixed, Two and Three Day                                                                                243

                79           Mixed, Two and Three Day, Variant 1                                                              244

                80           Mixed, Two, Three and Five Day                                                                       245

                81           Mixed, Two and Four Day                                                                                   246

                82           Mixed, Two and Five Day                                                                                    248

                83           Mixed, Three and Four Day                                                                                249

                84           Mixed, Three and Four Day, Variant 1                                                              250

                85           Mixed, Three, Four and Seven Day                                                                  251

                86           Mixed, Three, Four and Seven Day, Variant 1                                                252

                87           Mixed, Three, Four and Seven Day, Variant 2                                                253

                88           Mixed, Three, Four and Seven Day, Variant 3                                                254

                89           Mixed, Three and Six Day                                                                                   255

                90           Mixed, Four and Five Day                                                                                   257

 

            Two (12hr) Shifts a Day

 

                91           Two Day Single                                                                                                    258

                92           Two Day, Single, Variant 1                                                                                 259

                93           Three Day, Single                                                                                                260

                94           Three Day, Single, Variant 1                                                                              261

                95           Four Day, Single                                                                                                  262

                96           Four Day, (2x2)                                                                                                     264

                97           Four Day, (2x2), Variant 1                                                                                   265

                98           Five Day, Single                                                                                                   266

                99           Five Day, (2x3)                                                                                                      268

                100         Six Day, Single                                                                                                     270

                101         Six Day, (3x3)                                                                                                        272

                102         Seven Day, Single                                                                                               273

                103         Mixed, Two and Three Day                                                                                274

                104         Mixed, Three and Four Day                                                                                275

                105         Mixed, Four and five Day                                                                                    276

 

            Four  (6hr) Shifts a Day

 

                106         Four Day, Single                                                                                                  277

                107         Four Day, (2x2)                                                                                                     279

                108         Five Day Single                                                                                                    280

                109         Six Day, Single                                                                                                     282

                110         Six Day, (3x3)                                                                                                        284

                111         Six Day, (3x3) Variant 1                                                                                       285

                112         Seven Day, Single                                                                                               286

                113         Eight Day, (2x2x2x2)                                                                                            287

           

            Mixed, Three (8hr) and Two (12hr) Shifts a Day

 

                114         Mixed, Seven and Six Day                                                                                  288

                115         Mixed, Two, Three and Five Day                                                                       289

                116         Mixed, Seven and Five Day                                                                                290

                117         Mixed, Seven and Five Day, Variant 1                                                              291

                118         Mixed, Seven and Five Day, Variant 2                                                              292

                119         Mixed, Two, Three and Four Day                                                                      293

 

 

FIVE AND A HALF TEAM ROTAS

 

                Three (8hr) Shifts a Day

 

                120         Three Day, (1x1x1)                                                                                              294

                121         Four Day, Single                                                                                                  296

                122         Six Day, (2x2x2)                                                                                                    298

                123         Seven Day, Single                                                                                               300

                124         Seven Day, Single, Variant 1                                                                             302

                125         Seven Day, Single, Variant 2                                                                             304

                126         Seven Day, (2x2x3)                                                                                              306

 

            Two (12hr) Shifts a Day

 

                127         Two Day Single                                                                                                    308

                128         Four Day, Single                                                                                                  310

                129         Four Day, (2x2)                                                                                                     312

                130         Seven Day, Single                                                                                               314

 

           

 

            Four  (6hr) Shifts a Day

 

                131         Four Day, Single                                                                                                  316

                132         Four Day, (1x1x1x1)                                                                                             318

                                133         Seven Day, Single                                                                                               320

 

 

SIX TEAM ROTAS

 

                Three (8hr) Shifts a Day

 

                134         Two Day, Single                                                                                                   322

                135         Three Day, Single                                                                                                323

                136         Three Day, (1x1x1)                                                                                              325

                137         Four Day, Single                                                                                                  326

                138         Five Day Single                                                                                                    328

                139         Six Day, Single                                                                                                     330

                140         Six Day, (2x2x2)                                                                                                    332

                141         Six Day, (2x2x2), Variant 1                                                                                  333

                142         Seven Day, Single                                                                                               334

                143         Seven Day, Single, Variant 1                                                                             335

                144         Seven Day, (2x2x3)                                                                                              336

                145         Seven Day, (2x2x3), Variant 1                                                                            337

                146         Mixed, Two and Four Day                                                                                   338

                147         Mixed, Two and Four Day, Single and (2x2)                                                   340

                148         Mixed, Three and Six Day, Single and (3x3)                                                   341

                149         Two Day Single                                                                                                    343

 

            Two (12hr) Shifts a Day

               

                150         Four Day, Single                                                                                                  344

                151         Four Day, (2x2)                                                                                                     346

                152         Seven Day, Single                                                                                               347

                       

            Four (6hr) Shifts a Day

 

                153         Four Day, Single                                                                                                  348

                154         Four Day, (2x2)                                                                                                     350

                155         Seven Day, Single                                                                                               351

 

 

REST DAY COVER

 

                Three (8hr) Shifts a Day    

 

                156         Five Team, Six Day, (2x2x2)                                                                               352

                157         Five Team, Six Day, (2x2x2)                                                                               353

                158         Five Team, Seven day, Single                                                                           354

                159         Five Team, Seven day, Single                                                                           355

                160         Five Team, Seven day, (2x2x3)                                                                         356

 

            Two (12hr) Shifts a Day

 

                161         Five Team, Two and Three Day, Single                                                          357

                162         Five Team, Two and Three Day, Single                                                          358

                163         Five Team, Three and Four Day, Single                                                         359

 

 

COVER FROM EXTENDED SHIFTS

 

                Three (8hr) Shifts a Day

 

                164         Five Team, Five Day, Single                                                                              360

                165         Five Team, Five Day Single                                                                               361

                166         Five Team, Six Day, (2x2x2)                                                                               362

                167         Five Team, Six Day, (2x2x2)                                                                               363

                168         Five Team, Six Day, (2x2x2)                                                                               364

                169         Five Team, Seven day, Single                                                                           365

                170         Five Team, Seven day, Single                                                                           366

 

 

HOLIDAY ROTAS

 

                Three (8hr) Shifts a Day

 

                171         Two Week Holiday, Six Day, (2x2x2)                                                                367

                172         Two Week Holiday, Six Day, (2x2x2)                                                                368

                173         Two Week Holiday, Seven Day, (2x2x3)                                                          369

                174         Three Week Holiday, Seven Day, (2x2x3)                                                       370

                175         Three Week Holiday, Seven Day, (2x2x3)                                                       371

                176         Three Week Holiday, Seven Day, (2x2x3)                                                       372

                177         Three Week Holiday, Seven Day, Single                                                        373

                178         Three Week Holiday, Seven Day, Single                                                        374

 

            Two (12hr) Shifts a Day

 

                179         Two Week Holiday, Four Day, (2x2)                                                                 375

                180         Two Week Holiday, Four Day, (2x2)                                                                 376

                181         Two Week Holiday, Four Day, (2x2)                                                                 377

                182         Two Week Holiday, Seven Day, Single                                                           378

                183         Three Week Holiday, Seven Day, Single                                                        379

                184         Three Week Holiday, Seven Day, Single                                                        380

                185         Three Week Holiday, Three Day, Single                                                         381

 

 

INTEGRATED DAYS.

 

     Six Team

 

                Three (8hr) Shifts a Day

 

                186         Six Day, (2x2x2), plus Five Days                                                                       382

                187         Six Day, (2x2x2), plus Five Days                                                                       383

                188         Seven Day, Single, plus Five days                                                                   385

                189         Seven Day, (2x2x3), plus Six Days                                                                   386

                190         Seven Day, Single, plus Seven Days                                                              387

                191         Seven Day, Single, plus Seven Days                                                              388

                192         Four and Five Day, Single, plus Five Days                                                     389

 

     Seven Team

 

                193         Four and Five Day, Single, plus Five Days.                                                    390

 

 

INTEGRATED ANNUAL HOURS ROTAS

 

    Four Team Rotas

 

                Two(12hr) Shifts a Day

 

                Basic plus Summer Rota                                                                   

                               

                                194                                                                                                                                         392

 

                Basic plus Spring, Summer and Autumn Rotas

 

                                195                                                                                                                                         394

                                196                                                                                                                                         396

                                197                                                                                                                                         398

                                198                                                                                                                                         400

                                199                                                                                                                                         402

                                200                                                                                                                                         404

           

    Five Team Rotas

 

            Three (8hr) Shifts a Day

 

                Basic Rota Only

 

                                201                                                                                                                                         406

                                202                                                                                                                                         408

                                203                                                                                                                                         410

 

                Basic plus Summer Rota

                               

                                204                                                                                                                                         412

                                205                                                                                                                                         414

                                206                                                                                                                                         416

                                207                                                                                                                                         418

                                208                                                                                                                                         420

                                209                                                                                                                                         422

                                210                                                                                                                                         424

                                211                                                                                                                                         426

                                212                                                                                                                                         428

                                213                                                                                                                                         430

                                214                                                                                                                                         432

                                215                                                                                                                                         434

                                216                                                                                                                                         436

                                                                       

                Basic Rota plus Spring and Summer Rotas

 

                                217                                                                                                                                         438

                                218                                                                                                                                         440